NHS Lloyd George required an efficient and secure storage solution for their patient records, which needed to be easily accessible for reception staff while seamlessly fitting into the existing decor. OfficeSTOR provided a bespoke mobile shelving system designed to maximize storage capacity and improve file management, ensuring both efficiency and security.

Client's Brief

The client needed a storage system that could accommodate shoebox files for patient records, allowing for easy visual access and the ability to remove drawers for closer inspection. The shelving system also had to integrate with the reception area’s decor while providing a secure, high-capacity solution.

The OfficeSTOR Solution

OfficeSTOR designed and installed a mobile shelving system tailored to meet NHS Lloyd George's specific needs:

• Custom Shoebox File Storage: The mobile shelving was organized to store shoebox files, with each file capable of holding approximately 40 patient records. Each shelf was designed to fit 7 shoebox files, and each bay contained 8 shelves, accommodating a total of 56 shoebox files per bay.
• High-Capacity Storage: With 8 mobile bays installed, the system provided a total storage capacity of 17,920 records (8 bays x 56 shoebox files per bay x 40 records per file), significantly increasing the storage space available compared to traditional metal pull-out filing cabinets.
• Visual and Physical Access: The design allowed for easy visual access to files, with the added convenience of removable drawers, enabling staff to inspect and manage records more efficiently.
• Aesthetic Integration: The mobile shelving system was designed to match the reception area’s decor, ensuring that it blended seamlessly into the existing environment without compromising on functionality.
• Enhanced Security: The mobile shelving added an extra layer of security, with lockable bays to protect sensitive patient records from unauthorized access.

Results

The installation of the mobile shelving system at NHS Lloyd George delivered several key benefits:

• Maximized Storage Capacity: The custom-designed shelving system increased the storage capacity by more than 50% compared to traditional metal filing cabinets, accommodating nearly 18,000 patient records in a compact, efficient space.
• Improved File Management: The organization of files into shoebox trays with removable drawers facilitated easier access and inspection of patient records, enhancing operational efficiency.
• Seamless Integration: The shelving system was aesthetically designed to fit into the reception area’s decor, ensuring that it contributed to a professional and cohesive environment.
• Increased Security: The lockable bays provided added security, ensuring that patient records were securely stored and protected from unauthorized access.

Conclusion

OfficeSTOR’s mobile shelving solution for NHS Lloyd George has significantly improved the storage and management of patient records, providing a high-capacity, secure, and aesthetically pleasing system that enhances both efficiency and security.