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Focus on flexibility to maximise office filing and storage capacity.

Summary

Don't settle for "one size fits all " traditional office cupboards and filing cabinets. Opt instead for a more mixed approach between traditional and high density shelving to make best use of storage space.

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Why lose out on the high cost of office space when you can gain just by changing your filing system and storage methods. 

Many offices may be missing out by using traditional storage cabinets, often supplied by office furniture companies - experts in office furniture but not necessarily in office storage and filing.  When dealing with office furniture companies, their space planners' answer to growing storage needs will generally be desk pedestals, filing cabinets or cupboards supplied from their own product range.  But this "one size fits all" policy isn't always the most efficient solution.  Instead, if similar sized items can be stored together, shelves can be tailored to suit the items, with very little wasted space.
That is not to say traditional filing cabinets are bad; they are right in the right place, say where space is limited.  However, in premises where where space can be made available, a mixed approach between traditional and high density shelving can significantly improve your storage capacity.  This can be done by reducing the amount of cupboards and filing cabinets and introducing a mobile filing shelving or rotary filing cabinets.
An example of space saving in a typical office is in the case of the office filing cupboard. It is 500mm deep to store leverarch files that are 270mm deep. Why not have 300mm deep shelves offering a 40% space saving on one bay?  Another example is a filing cabinet which will store 2 linear metres of filing.  This could  instead be stored in a standard bay of shelving that will hold three and a half times more filing in the same footprint! 
There are ranges of shelving and high density filing systems that will add value to any office and in return increase space utilization many times over.  A mixed "shades of grey" approach is a winning solution and offers flexibility to meet changing office needs.

At what cost ?

Mobile filing storage sounds expensive. But this isn't necessarily true.  At worst, it costs the same per linear metre as traditional filing storage methods, and in many cases the cost is much less.  There often is a break-even point when high density storage systems come into their own. And when this happens we can release lost space in the workplace for other options of use, may it be more storage or more desks or both.

In today's economic climate companies are continually trying to reduce their office footprint.  Consolidating two floors into one is typical; financial directors want to save the money and not renew the lease.  More people work away from the office and a "hot desking" approach is introduced.( the concept of a personal desk is gone and a desk sharing system is encouraged, combined  with a centralized filing storage facility for personal effects and filing readily accessed on site.)

Why lose out? After all, you’re paying for every inch of office space and a mobile filing storage system  offers practical ways to make it work better for you.

 

 

Contact Details

OfficeSTOR Limited
Castle Hill House,
20 High Street,
Huntingdon
PE29 3TN

T: +44 (0)1480 458443

E: info@officestor.co.uk

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